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Voting Membership


You may elect to become a voting member at the time you decide to join WAOE. When you fill out the membership form you would select voting member to ensure your rights to participate fully in WAOE decision-making.

 

Also, any associate member who wishes to become a voting member may do so at any time by contacting the membership chair and requesting a change of status. This conversion of membership is effective 10 days after the request is received. Once conferred, voting-member status will continue for as long as each designated voting member wishes to retain this level of participation in WAOE.

 

     Voting members are those members who have formally identified themselves as people who wish to participate in the governance of the Association. They attend formal meetings of the Association, make nominations and cast votes in general elections for WAOE, and participate in the ballots through which key decisions affecting WAOE are taken. They may organise working groups for specific projects, or join and participate in WAOE committees. Voting members are the "members" referred to in the WAOE Bylaws in compliance with the requirements of Californian incorporation law. (See Article 12 of the Bylaws for more information about membership.)   See "Voting Members" for more information about WAOE's Voting Member status.

 

Relinquishing Voting Membership 

Voting members may revert to non-voting status (i.e., associate members) by updating their status with the membership chair at least 10 days before a formal ballot or meeting.

 


Voting Membership: Definitions and Policies

WAOE is a Members' nonprofit public benefit corporation. This means that the governance of the organization is in the hands of its voting members. During Annual Members' Meetings, which normally occur during the last week of June, Members may discuss WAOE's structure, policies, activities, goals, and governing documents; propose certain kinds of motions; and elect officers to replace those whose terms are completed.

 

  • Associate Members are not eligible to vote during the Annual Meetings, though they may join the discussions. To vote, they must first request the status of "Voting Member" at least 10 days before the meeting begins.



  • WAOE Voting Members and Associate Members need only have voting status and current membership information on file with the Membership Chair to maintain their current level of membership in the year following the Annual Members' Meeting.



  • Associate Members who have current membership information on file may become voting Members by sending an email no later than June 17th notifying the Membership Chair of their intention to vote. Associate Members do not need to become "Voting Members" unless they wish to participate actively during the Annual Member's Meeting.



  • Any current "Voting Member" who does not wish to participate and vote at the Annual Members' Meeting may send an email by June 17th notifying the Membership Chair of his or her wish to be counted as a nonvoting Associate Member.

Differences Between Associate and Voting Memberships

 

 
Associate Members
Voting Members
Upon joining WAOE
X
 
Upon email request to the Membership Officer  
X
May subscribe to waoe-views
X
X
May join forums and speak in meetings
X
X
May be members or chairs of committees  
X
May be appointed to the Ring and subscribe to the Ring listserve  
X
May propose motions, second them, make nominations, and second nominations  
X
May vote on motions or for elected positions  
X
May participate in WAOE surveys
X
X
May organize WAOE projects or work groups  
X
May participate in WAOE projects or work groups
X
X
May teach WAOE sponsored classes and workshops  
X
May register for WAOE sponsored classes and workshops
X
X
May register to attend and make presentations at WAOE sponsored conferences
X
X
May participate in most other WAOE activities and discussions
X
X
May list WAOE membership in resumes, vitae, applications, and personal web pages, and may use WAOE's Membership logo on web pages
X
X
May receive an online subscription to W.E.B. (WAOE's Electronic Bulletin) and submit comments and articles for possible publication
X
X
May receive an online subscription to J.O.E. (Journal of Online Education) and submit pictures, comments and articles for possible publication
X
X
May donate funds to WAOE
X
X

 

Why We Ask Members to Choose Between Voting and Nonvoting Status?

     WAOE members seem to follow the rule of thirds. About a third of our total membership have some interest in participating in the governance or day-to- day operations of WAOE. The majority have expressed interest mostly in aspects of WAOE's mission as a professional association of online educators and of educational support specialists.

 

     During our first year of operation, many members complained and some resigned over the fact that so much of our general discussion revolved around organizational issues when they preferred to discuss computer-mediated instruction. To accommodate the majority of our membership, we have separated organizational discussions from educational discussions.

 

     Nevertheless, to meet the requirements of being a corporation, we must still reach a quorum during Annual Members' Meetings to discuss organizational issues and elect officers. If all members were considered voting members, a quorum (at least one third of voting members) would be impossible to achieve, and the corporation would have to wind down and end its operations. Therefore, it is necessary to ask members to decide whether they wish to vote and participate in organizational duties or whether they would prefer not to participate directly in organizing WAOE.

 

     We ask those who do identify themselves as voting members to participate in the Annual Meeting and vote in elections if at all possible. When voting members find that they can neither volunteer services to WAOE nor attend Members' Meetings, they should request Associate membership status so that WAOE can still assemble a quorum of voting members when necessary.

 

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